Mobile Contract Support/ Helpdesk Administrator

Mobile Contract Support- London Various Locations- 35k- Permanent Position

My Client, a leading Facilities and Maintenance are currently recruiting for an experienced Facilities Contract Support/ Helpdesk Administrator to join their team accross their busy London Portfolio.

Day to day duties will include scheduling engineers diaries and all aspects of Finance.

Details:

• 08:00am to 17:00pm
• Monday to Friday
• Office based
• Mobile covering multiple sites
• Travel paid
• £35k per annum

Key Duties:

• General Administration
• PPMs
• Raising Quotes for client portfolio
• Raising Purchase Orders and placing orders for engineers, sub-contractors
• Completing all paperwork for monthly billing
• Supervision of all WIP for the Contract portfolio ensuring that invoices are produced in a timely manner.
• Compiling month end billing, inclusive of sales invoices and closure of WIP
• Ensuring all client files are maintained accurately and kept up-to-date
• Processing timesheets / job sheets / expenses weekly
• Producing monthly payroll including labour / on call and expenses report
• Maintaining engineer on call rota
• Maintenance of E-log books – Online portal for PPM planner
• Positively respond to both internal and external customers through effective communication and personal accessibility, while optimising contract performance
• Ensuring that all documentation is received from Sub-contractors with regards to Health & Safety and Company Legislation.

Requirements:

• Must have Contract Support and Helpdesk experience
• Experience working in a fast paced environment
• Experience with CAFM systems
• Experience with multiple contracts
• General administration experience
• Exceptional communication skills
• IT proficient